Niva Privacy Policy
Niva is an AI-powered personal intelligence app from Unifyra, currently in private testing on Android. This policy explains what Niva collects, why, where it goes, how long it is kept, and the controls you have. It describes how the app and its servers work today; features that are only planned are not covered until they launch, and this policy will be updated first.
Summary
| Data | Why | Where it is processed or stored | How long |
|---|---|---|---|
| Google account id and email | Sign-in and access control | Google Firebase Authentication; Niva's server checks each request | Until you delete your account |
| Your voice | Understanding you and speaking replies | Streamed live to OpenAI's Realtime API; not recorded by the app or Niva's server | Not stored by Niva; OpenAI API retention applies (see Sharing) |
| Photos you show Niva | Answering your question about the photo | Made smaller on your phone, then sent through Niva's server to OpenAI, which describes it so Niva can answer; the photo is not saved by Niva's server; the app keeps it in memory only until the conversation ends, so Niva can look again for your follow-up questions (photos you take for Niva are deleted from storage right after sending) | Not stored by Niva; OpenAI API retention applies (see Sharing) |
| Questions for live information | Weather, news, sports and other current answers | Niva's server, then OpenAI web search | Not stored by Niva |
| Memories and "Tell Niva about you" | Remembering what you choose | Niva's server, encrypted; relevant ones are sent to OpenAI to answer you and to build a search index | Until you delete them or your account |
| Meeting transcripts | Writing meeting notes | Your phone's memory during the meeting; Niva's server and OpenAI once to write the notes | Discarded after the notes are written; notes kept only if you save them |
| Connected email and calendar data | Answering you, briefings, meeting prep | Read on request from your provider via Niva's server; processed by OpenAI | Emails and events are not stored; the login is stored encrypted until you remove it |
| Emails you approve Niva to send | Sending the email you asked for | Sent from your connected account by Niva's server through your provider; a short note (recipients, subject, time) kept encrypted | Message text not stored by Niva; the note until you delete it or your account |
| WhatsApp and SMS messages (only if you turn this on) | Reading your messages to you and sending replies you approve | Read from message notifications on your phone and kept only in the phone's memory; sent to OpenAI only when you ask Niva about them; never stored on Niva's server | At most 24 hours on the phone; not stored by Niva |
| Reminders, lists, study plans, practice results, flashcards and business records | Doing what you ask: reminding you, keeping your records and totals | Niva's server, encrypted; a copy of reminders on your phone so they ring offline | Until you delete them or your account |
| Messages from people who call you (if you use call answering) | Taking a message for you | Twilio and OpenAI during the call; the written message on Niva's server, encrypted | Message: until you delete it; call audio and transcript are not stored by Niva |
| Notification token | Sending your briefings and alerts | Niva's server, encrypted; delivered by Google Firebase Cloud Messaging | Until you delete your account or the token expires |
| Problem reports you send, and crash reports | Fixing problems | Niva's server, encrypted | Until your account is deleted |
| Beta test conversation logs (testers who agreed in the app) | Finding and fixing problems in each language during the beta | Niva's servers, encrypted; reviewed only by the Niva team | Deleted automatically after 90 days, or when you delete your account |
| Encrypted backups | Recovering from failures | Niva's server and Backblaze B2 (encrypted before upload) | Roll over within about 31 days |
Signing in
You sign in with your Google account through Google Firebase Authentication. Niva's server checks that sign-in on every request so that only you can reach your data. We receive your Google account identifier and email address for this purpose only. During testing, access is limited to accounts we have invited; we keep invited account identifiers in our server configuration until access ends.
Your voice and the microphone
- When Start when Niva opens is on (the default; change it in Settings), a conversation and the microphone start when you open the app. Otherwise the microphone starts only when you tap Start. While it is on, Android shows a microphone notification with an End conversation button.
- Conversations end when you tap End, after two minutes of quiet, or after 30 minutes. If you leave the app during a conversation, Niva stops speaking and keeps listening only until the conversation ends.
- Your speech is streamed over an encrypted connection to OpenAI's Realtime API, which recognises speech and generates Niva's spoken replies. Neither the app nor Niva's server records or saves your audio, and Niva's server does not save conversation transcripts.
Live information
When you ask about weather, news, sports, movies or other current topics, Niva sends your question (and any city you mention or saved as your home city) through our server to OpenAI's web search to find sourced answers. We do not store these questions. Niva does not use your device's GPS location.
Memories
- Niva saves a memory when you ask it to ("remember that..."), or when you mention an important, non-sensitive fact about your own life (for example a date or a plan). Every save is shown on screen with an Undo button.
- Sensitive details (health, money, account numbers, passwords, legal matters, religion, politics, sexuality, or private details about other people) are not saved unless you agree when Niva asks.
- Private mode turns memory saving off.
- Answers you give in Tell Niva about you are saved as memories so Niva can use them.
- Memories are encrypted on our server and only your signed-in account can reach them. To answer you, Niva includes relevant memories in what is sent to OpenAI. To find memories by meaning, their text is also sent to OpenAI to create a search index, which is stored encrypted with the memory and deleted with it.
- In Your memories you can review, delete one, Export all, or Delete everything at any time. Deletion from Niva's database is immediate; encrypted backups roll over within about 31 days.
Briefings, evening check, meeting prep and weekly review
- If you turn on briefings, at the times you choose Niva writes a short summary from your profile, memories, connected calendar and unread email headers, and current weather, using OpenAI. It is shown as a notification and not stored by Niva.
- If you connect a calendar, Niva's server checks it every few minutes for events starting soon. When your memories relate to an upcoming event, Niva sends you a short meeting-prep notification. Turn off Meeting prep in Settings (or remove the calendar) to stop this.
- If Weekly review is on (Settings), on Sunday evenings Niva's server sends you a notification listing what was saved that week, built directly from your memories without an AI service.
- The app sends your phone's time zone setting (for example "America/Chicago", not your location) so these notifications arrive at your local time. It is stored encrypted with your settings and deleted with your account.
Meeting notes
- Meeting notes start only when you tap Take meeting notes and confirm that everyone present knows. A notification shows while it runs, and it stops after 60 minutes.
- Niva does not speak during a meeting. Speech is transcribed by OpenAI; the transcript is kept only in the app's memory on your phone until you end the meeting.
- When you end it, the transcript is sent once to our server and OpenAI to write the notes (summary, decisions, action items) and is then discarded. Neither the app nor our server stores the transcript.
- The notes are saved only if you choose to save them.
Connected email and calendar accounts
- You can connect email (IMAP) and calendar (CalDAV) accounts in Settings. Niva reads mail and events only when you ask. It cannot delete, move or mark messages, and cannot create or change events.
- Niva sends an email from your connected account only when you ask it to, and only after it has shown you the full draft and you have approved it (by saying yes or tapping Send). Each approval sends that one email. Where your provider does not do it automatically, Niva puts a copy in your Sent folder. Niva keeps a short private note of each sent email (recipients, subject and time, encrypted) so you can ask about it later; the message text is not kept by Niva.
- These connections use the login you enter. We strongly recommend an app password (a separate password your provider lets you create and revoke), not your main account password. The login is stored encrypted on our server, used only to read and, when you approve, send on your behalf, and never shown back.
- Removing an account in Settings, or deleting your Niva account, deletes the stored login. Niva cannot revoke an app password at your provider: revoke it there as well.
- Niva reads recent message headers, short text snippets and upcoming events only when needed (when you ask, for briefings, and for meeting prep), and OpenAI processes them to answer you. Niva does not store your emails or events.
WhatsApp and SMS messages
- This is off unless you turn it on in Settings > WhatsApp and SMS and give Niva notification access in Android settings. You can turn it off at any time.
- Niva reads the notifications of WhatsApp, WhatsApp Business, Google Messages and Samsung Messages only. It ignores all other notifications.
- Messages stay in your phone's memory for at most 24 hours. They are not saved to storage and are never sent to or stored on Niva's server. When you ask Niva about your messages, the relevant ones are sent to OpenAI so Niva can answer you. Numbers that look like one-time codes are hidden first.
- Niva sends a reply only after showing it to you and you approve it (by saying yes or tapping Send). The reply goes through the messaging app's own reply button. Messages and replies are not included in beta test logs.
- Messages may include other people's words. Niva uses them only to help you, never for anything else.
Phone calls Niva answers
- Call answering is in limited testing. If it is set up for you and you forward calls to Niva's number, Niva answers calls you miss, decline or cannot take, through our telephone provider (Twilio) and OpenAI's realtime voice service.
- Niva tells callers it is an AI assistant, asks who is calling and why, and does not share information about you.
- Niva saves only the message it writes (caller's name and number, reason, callback number, deadline, urgency) to your encrypted memory and sends you a notification. Niva does not store call audio or transcripts; Twilio keeps call records (numbers, times, duration) under its own policy.
- Callers can decline to leave a message and hang up at any time. You can delete call messages like any other memory.
On your phone
The app stores only small settings on your device (such as Private mode and briefing times). It does not save recordings or transcripts on your phone.
If the app crashes, it keeps technical details only (app and Android version, phone model, and where in Niva's code the error happened; no messages or conversation content) and sends them to us as a crash report the next time you open it.
Beta testing
While Niva is in testing, people who join the beta are shown a notice in the app and asked to agree before using Niva. If you agree, Unifyra records the text of your conversations with Niva (what you say as transcribed, and what Niva says), descriptions of photos you show Niva, the tools Niva used, response times, errors and your app version and phone model, linked to a short Session ID shown in the app. Audio is not recorded. With Private Mode on, only technical details are recorded, not your words. These logs are encrypted, used only by the Niva team to improve Niva, never sold or used for advertising, and deleted automatically after 90 days or when you delete your account. Testers are asked to use only fictional or test information. If you do not agree, you can't use the beta.
Sharing and service providers
We do not sell your data, show ads, or use your data to train AI models. We share data only with the service providers that run Niva, for the purposes above:
- Google: Firebase Authentication (sign-in) and Firebase Cloud Messaging (notifications).
- OpenAI: speech, replies, web search, briefings, meeting notes and memory search. Under OpenAI's API terms, API data is not used to train its models by default and may be kept for up to 30 days for abuse monitoring.
- Twilio: telephone connection for call answering.
- Backblaze: storage of encrypted backups (it cannot read them).
- Our server hosting provider.
We may disclose data if required by law.
Retention and deletion
- Memories, notes, call messages and connected accounts are kept until you delete them.
- To delete your whole account, use Delete account in the app (tap your initial, top right) or email us; see Delete your Niva account.
- Encrypted backups are replaced on a rolling basis and contain deleted data for at most about 31 days.
- Our server logs contain technical events only (for example that a call was answered), not your words, memories or contact details. The unifyra.me website sets no cookies and uses no analytics.
Security
All connections use HTTPS/TLS. Memories, logins for connected accounts, notification tokens and problem reports are encrypted at rest, and backups are encrypted before they leave the server. Access requires your verified Google sign-in, and no AI provider keys are stored in the app.
Your choices and rights
You can review, export and delete your memories in the app, turn on Private mode, turn off automatic start and briefings, remove connected accounts, and delete your account. For any other request about your data, email [email protected].
Children
Niva is not directed to children under 13 and we do not knowingly collect their data. If you believe a child has used Niva, contact us and we will delete the account.
Changes
If we change this policy we will update the date above and, for material changes, tell you in the app.
- November 15, 2026: WhatsApp and SMS messages (optional); sending email you approve from a connected account; reminders, lists, study, flashcard and business records.
- November 14, 2026: added a data summary; Meeting prep and Weekly review switches; automatic start; meeting prep and evening check; memory search index; notifications, Twilio and Backblaze as providers; backups; problem reports; app-password guidance.
- November 13, 2026: first version.